Part-time Recruitment Administrator

Fjord RPO is a Recruitment Process Outsourcing business that specialises in working with small to medium technology businesses across the globe. Due to winning an exciting new software client in Vancouver, we are hiring a Recruitment Administrator. In this role, you will work closely with the recruitment team to provide an efficient recruitment administrative service to the business. We are hiring on a part-time basis, but due to international client time zones, you will occasionally be required to work out of hours, i.e. West Coast USA.


Key accountabilities:

  • Scheduling candidate and client interviews by phone, following up with calendar bookings to all relevant stakeholders, and a comprehensive interview confirmation notes by email, including interview tips, maps, stakeholder LinkedIn links, etc.
  • Taking ownership for administration and maintenance of the Fjord Application Tracking System (ATS), Bullhorn, ensuring best practice and driving continuous improvement.
  • Ensuring that candidate talent pipelines are managed for all Fjord clients within Bullhorn and regular Keep in Touch calls are scheduled for Recruiters.
  • General diary management for Recruitment Director.
  • Providing a customer-focused service to candidates and clients, responding promptly to queries received.
  • Posting jobs on the Fjord website, as well as all social media platforms (LinkedIn, Facebook and Twitter), as well as driving improvements to social on-line presence, i.e. Instagram.
  • Notifying all unsuccessful candidates by email at the conclusion of each campaign, ensuring you have looped in with the relevant Recruiter to provide, honest and constructive feedback.


Key skills:

  • Proven experience working as a Recruitment Administrator in a busy, multi-faceted environment.
  • Demonstrable experience using Bullhorn ATS is essential.
  • High attention to detail is essential.
  • Qualified to degree level, ideally within Human Resources is preferred.
  • Strong organisational and time-management skills.
  • Excellent written and verbal communication skills.
  • A dedication to excellent and optimum customer care.